Companies have grown used to saving their digital information in a wide variety of storage locations, such as e-mail databases, CRM systems, business applications or network drives. In most cases, these different storage locations have historically evolved. They they are making it increasingly difficult and costly though to locate specific content. Isolated and application-specific search options fail to meet the needs of the modern workplace.
Enterprise Search – A Consolidated Company-Wide Search
Enterprise Search provides a single company-wide search facility. Enterprise Search allows for an organized, location-independent search in both structured and unstructured data within an organization.
It is used to extract data from any document or database, thus providing centralized access to company information. These can be project reports, clinical trials, publications, patent applications, emails or any other kind of information. Search results are displayed within the user’s normal work environment. There is no need for them to know where the data comes from and in what specific format it is.
Objective – A Consolidated View Of Company-Wide Data
In this day and age employees are accustomed to using internet search engines to quickly find the information they need. It is therefore no surprise that they would like similarly easy to use mechanisms at their workplace. People no longer want to use different search fields in various systems. Instead, they want a single search function that searches across all existing data sources.
Their ideal solution would be a single interface that helps them do their jobs quicker. It should be easy to use, have no learning curve and it should not make them go through time-consuming training sessions. It is not only the companies and public institutions themselves that reap direct benefits from such a solution but also their external partners and suppliers. Modern enterprise search solutions will improve the quality of service while at the same time allowing for direct integration of external sources. Being able to retrieve information rapidly saves both time and money. By implementing company-wide search functionality, companies and public institutions gain important competitive advantages over their competitors.
it-novum Enterprise Search – FINDING instead of SEARCHING
Intelligent enterprise search solutions allow for both structured and unstructured search. Our solution will help you
- make results from all data sources (intranet, Lotus Notes, network drives, etc.) centrally accessible and display them in a unified way
- control access to the results through permissions
- view a preview of the results from all data sources (Office documents, web pages, Lotus Notes documents, ….)
- filter the results by file extension, file size or create or modification date
Users can enter a specific search term and thus find what they are looking for quickly and efficiently. If there is no clearly defined search term, filters can be used to help limit the search results. This will make sure that your employees will get exactly the information they need. There are also several additional functions such as auto-completion, a faceted search, a "Did you mean ..." function and many more.
The Benefits Of Enterprise Search
For CompaniesEnterprise-wide search capabilities help avoid time-consuming and tiresome searches for specific data. Since they no longer have to search separately in each application, employees spend considerably less time searching for information. The unified search interface displays results from all matching sources. The contents is retrieved directly without delay and can be used immediately. This in turn reduces process throughput times and ensures that all relevant information is made centrally available to aid in decision-making.
Integration – Easy Integration Into A Company's Existing IT Infrastructure
Due to it-novum's modular approach using application-specific connectors new data sources can be added to Enterprise Search quickly and easily. There are no lengthy development processes. This enables seamless integration into the existing IT infrastructure, without additional burden to the internal IT department. Even more "exotic" data sources can be integrated easily, meaning that you as a customer benefit in particular from the short time between installation and actual deployment.